Privacy Policy
ChessMaple Academy
Last updated: October 19, 2026
ChessMaple Academy (“we,” “us,” and “our”) respects your privacy. This Privacy Policy explains what personal information we collect, how we use it, and the choices you have. By using our website or registering for our programs, you agree to the practices described here.
1. Information We Collect
Information you give us
Contact details, such as the name, email address, and phone number of the participant or parent/guardian.
Participant details, such as age or date of birth, chess rating, skill level, and school grade (if provided).
Emergency contact information and any health or accessibility needs you choose to share.
Messages you send us through forms, email, or social media.
Information collected automatically
Basic website data, such as browser type, device type, pages visited, and approximate location, collected through cookies and similar technologies.
Photos and videos
Images or recordings taken at classes and events (see Section 5).
2. How We Use Your Information
We use personal information to:
Register participants and run our classes, club nights, and tournaments.
Communicate with you about schedules, changes, events, and news.
Keep participants safe, including contacting parents or emergency contacts when needed.
Report results and ratings for rated events to the relevant rating organization.
Improve our programs and website.
Meet legal obligations.
3. Children’s Privacy
Many of our participants are minors. We collect information about children only from or with the consent of a parent or legal guardian, and we use it only to provide our programs. Parents and guardians may review, correct, or request deletion of their child’s information at any time by contacting us. We do not knowingly collect information directly from children through our website without parental involvement.
4. How We Share Information
We do not sell your personal information. We may share it only:
With coaches and staff who need it to run our programs.
With rating organizations or tournament platforms, as needed for rated events and results.
With trusted service providers who help us operate our website, communications, or registration, under obligations to protect your data.
When required by law, or to protect the safety and rights of our participants, staff, or others.
5. Photos and Media
We may take photos or videos at our events for our website, social media, and promotional materials. If you do not want yourself or your child included, please tell us in writing and we will respect your request. We will not publish a child’s full name alongside their photo without parental permission.
6. Tournament Results and Rankings
Names, results, and ratings of tournament participants may be posted publicly or reported to rating organizations as part of normal tournament operations. If you have concerns about this for your child, please contact us before the event.
7. Cookies and Website Analytics
Our website may use cookies and similar tools to make the site work, remember your preferences, and understand how visitors use it. You can manage or block cookies in your browser settings, though some features may not work properly as a result.
8. Data Security
We take reasonable steps to protect personal information from loss, misuse, or unauthorized access. However, no method of storage or transmission is completely secure, so we cannot guarantee absolute security.
9. Data Retention
We keep personal information only as long as needed for the purposes described in this policy, or as required by law. When it is no longer needed, we delete or anonymize it.
10. Your Choices and Rights
Depending on where you live, you may have the right to:
Access the personal information we hold about you or your child.
Correct inaccurate information.
Request deletion of your information.
Opt out of marketing emails at any time using the unsubscribe link or by contacting us.
To make a request, contact us using the details below. We may need to verify your identity before responding.
11. Third-Party Links
Our website may link to other websites, such as rating organizations or social media. We are not responsible for their privacy practices, so please review their policies.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date shows when it was last revised. Continued use of our services after changes means you accept the updated policy.
13. Contact Us
Questions or requests about your privacy? Contact us at:
ChessMaple Academy
chessmaple.com